The name of the Society is the MAHA ACADEMY OF PEDIATRICS (hereinafter referred to as the Society).
The registered office of the Society shall be within the Maharashtra state.
To serve as advocates for newborn‚ children and adolescents and help their families with reference to attainment of optimal physical‚ mental‚ psychological and social health of children and adolescents upto 18 years of age.
To encourage and advance the knowledge study and practice of the science of pediatrics in all possible ways.
To promote scientific collaboration of amongst members and make rules regarding standards for their professional conduct.
To organize‚ establish‚ conduct‚ superintend or control institutions for promoting directly or indirectly‚ practice‚ study and research in Pediatrics in any of its aspects.
To establish and maintain libraries‚ reading rooms‚ laboratories and research centers for the promotion of its objectives.
To provide facilities to students‚ scholars and institutions for the study of or research in Pediatrics in any of its aspects by way of scholarships‚ fellowships‚ grants‚ endowments‚ etc.
To found‚ maintain or award‚ either itself or in co – operation with other bodies or persons fellowships‚ prizes‚ certificates‚ diplomas of proficiency in the science of Pediatrics and conduct such tests‚ examinations or other scrutiny as may be prescribed from time to time.
To print and publish official Journals of the society‚ books‚ periodicals or publications on Pediatrics and allied subjects which the society thinks desirable for the promotion of its objectives.
To organize conferences‚ lectures‚ meetings‚ seminars‚ CMEs‚ exhibitions for the promotion of its objectives.
To consider and express its views on all questions affecting child health in India and to study‚ suggest‚ criticize or otherwise‚ advise or take part in the framing of laws affecting the science and practice of Pediatrics and Child Health.
Maha Academy of Pediatrics (hereinafter referred to as the Society) has been established for the objectives specified in the Memorandum of Association.
The business of the Society shall be conducted through three offices. The State Office will be situated in Nashik.
The fiscal year of the Society shall be from April 1 to March 31st
Operational year of the Society shall be from January 1 – December 31.
The affairs of the Society shall be managed by a team of office bearers numbering 4 and 9 duly constituted Executive Board representing the entire state.
Any person who is a members of Indian academy of Pediatrics & staying in Maharashtra will automatically becomes the member of Maha Academy of Pediatrics
The membership of the Society shall be of four categories namely : (a) Ordinary‚ (b) Life‚ (c) Associate‚ (d) Associate Life
The person will possess the same category as of Indian academy of Pediatrics
If any of the moves out of Maharashtra‚ all the correspondence‚ including journals and ballot papers to eligible voters‚ shall be sent only to the latest local Indian address as on records with Society unless they pay extra charges as applicable for the postage at any other address.
The Secretary shall keep a register and / or computerized record in which the names and last known local addresses of members shall be entered with the dates of their election and cessation of membership‚ if any. Any entry in the register and / or computerized record of members shall be deemed final as regards to admission or cessation of membership and their respective addresses.
Member may resign his membership by giving notice in writing and the resignation shall take effect from the date on which the notice is received in the office of the Secretary General‚ provided that in case of resignation by Office Bearer / Executive Board member‚ one calendar month’s notice of the resignation will be necessary and that the concerned Office Bearer / Executive Board member shall continue to serve till a successor is elected / selected or appointed‚ as the case may be‚ and that the resignation‚ however‚ shall not absolve any such member from paying the subscription for the year in which the resignation takes effect and arrears‚ if any.
An Ordinary or Life member may propose any person who fulfils the above mentioned conditions for election as member of the IAP Branch in the category as applicable and such proposal shall be seconded by another Ordinary or Life member.
Member may resign his membership by giving notice in writing and the resignation shall take effect from the date on which the notice is received in the office of the Secretary‚ provided that in case of resignation by Office Bearer / Executive committee member‚ one calendar month’s notice of the resignation will be necessary and that the concerned Office Bearer / Executive committee member shall continue to serve till a successor is elected / selected or appointed‚ as the case may be‚ and that the resignation‚ however‚ shall not absolve any such member from paying the subscription for the year in which the resignation takes effect and arrears‚ if any.
The membership shall start from 1st January each year but the annual subscription shall be due on the first October of previous year. Those who are admitted during the year shall pay the subscription for the calendar year of their enrollment. Though a new member is admitted anytime in the calendar year he shall be considered as a member for that full calendar year and the Journals and other communications shall start only after the enrollment of the member and back issues of the Journals will not be provided to them.
To receive other publications of the Society either free of cost or at a rate fixed by the Executive Board from time to time.
To attend meetings and conferences arranged or organized by the Society by paying the prescribed fees.
To use reading room and libraries maintained by the Society and to consult and use the books and periodicals in the library at such time and on such conditions as may be prescribed by the regulations made by the Executive Board.
The rights and other privileges of a Life member will be the same as those of an Ordinary member.
To enjoy such other privileges or benefits as may be determined by the Executive Board.
Any member going out of India shall be entitled to receive all the communication of the Society including the journals only at the last local Indian address as on records of the Society. An Associate / Associate Life member shall not be eligible to be elected to the office bearer / Executive Board nor shall he have the right to take part in elections or vote at any meeting or election of the Society
A member whose subscription has been in arrears till 30th June of the year shall not be entitled to vote at any meeting of the Society or the Executive Board or on a ballot or take part in or vote in election of the Society nor will he receive any publications of the Society unless subscribed for it.
The name of a member whose subscription remains unpaid for 1 year may at the discretion of the Executive Board and after giving the member 15 days notice be removed from the register of members.
A member guilty of infamous conduct (as defined under ethical code by Medical Council of India (MCI) or of acts prejudicial to the interests of the Society may on the proposal of the Executive Board and after giving the member 30 days’ notice to make any written representation that he may desire to make be expelled from the Society by a resolution carried by a three fourths majority of the members present in a General Body Meeting expressly called for the purpose or at the Annual General Body meeting of the Society.
The Society shall have the following Office Bearers:-
President - One
Vice – President - One
Secretary - One
Treasurer - One
Joint Secretary - One
Editor- news bulletin-One
executive board members – Eight
The term of the President, the Vice-President, Editor of news bulletin and the Joint Secretary shall be for one year, that of the Secretary and the Treasurer, will be of 2 years. In case of resignation, the concerned Office Bearers or Executive Board member shall continue in office till a successor is elected or selected or appointed as the case may be.
The President shall not seek election to the Executive Board or as Office Bearer of the Society after finishing one year as President and the subsequent one year as the Immediate Past-President.
Nomination of President will be done by the host branch of previous Mahapedicon. President should have been a member of the Society for 3 complete years consecutively as on or before 1st January to be eligible to contest for the ensuing election and should have served on the Executive Board or as Office Bearer or both for a period of 1 complete years before contesting for the post of President.
Nomination of Secretary will be done by Nashik district branch. Secretary should have been a member of the Society for 2 complete years consecutively as on or before 1st January
Nomination of Treasurer will be done by Nashik district branch. Secretary should have been a member of the Society for 2 complete years consecutively as on or before 1st January
The office bearers shall be also members of the Executive Board.
All terms of Office Bearers and Executive Board shall be from January 1 to December 31.
One person can hold only one post at a time.
The Executive Board members shall be as follows
Written applications for Executive membership shall be invited
If the applications are more than one from particular region, after discussion with secretary; President with appoint the representative of that region.
If any vacancy, except that of Office Bearer occurs during the year other than by efflux of time, such vacancy shall be filled up by co-option by the Executive Committee of the IAP Branch. The term of the office of such co-opted member shall be for the period for which the original member would have continued in office had the vacancy not occurred.
In case of vacancies of Office Bearer
Nomination of President will be done by the host branch of previous Mahapedicon
Nomination of Secretary and Treasurer will be done by Nashik district branch
The term of such elected / selected office bearer shall expire on the date when the term of the original office bearer would have expired but for the vacancy.
The Executive Committee shall, subject to these rules exercise all such powers and do all such acts and things as may be exercised or done by the IAP Branch.
The Executive committee may appoint Convenors of Committee from amongst the members of the IAP Branch and delegate to them such powers and duties as it may think fit.
The Executive committee may frame regulation not inconsistent with these rules for regulating the procedure of the meeting of the Executive Committee or its committee, election of the members of the committee and the conduct of the affairs of the IAP Branch.
The Executive committee shall meet at such time and place as may be necessary for the transaction of the business of the IAP Branch as directed by the President, and ordinarily it shall meet not less than once in a year.
Meeting of the Executive committee shall be convened by the Secretary in consultation with the President.
Ordinarily thirty days’ notice shall be given of all meetings to the members of the Executive committee, except in case of emergency when a meeting may be called at seven day’s notice at the express direction of the President.
A special requisition meeting of the Executive committee may be requisitioned by not less than three members of the committee asking for it in writing to the Secretary who shall call a special meeting to consider the requisition, within three weeks of the receipt of such requisition by the Secretary. The power to decide date and place of such meeting will be with the President and the Secretary.
The quorum for a meeting of the Executive committee shall be three members. If there be no quorum within 15 minutes of the time fixed for the meeting, the meeting shall be adjourned to a later time on the same day and place. No quorum will be needed for the adjourned meeting. If there be no quorum for a requisitioned meeting, the meeting shall be dissolved.
The President shall preside at the meeting of the Executive committee, but in his absence the Executive members present shall elect one from amongst them to preside over the meeting.
Every question / problem / dispute submitted to a meeting of the Executive committee shall be ordinarily decided according to the majority of votes casted by the members present and voting at succeeding meeting. In the case of equality of votes, the Chairman shall have a second or casting vote in addition to his vote as a member. Such decision will be final and binding on all the members of the IAP Branch and the concerned parties.
In the event that the Secretary considers a decision is required urgently, he may circulate a proposal to all Executive Committee members and if he receives signed approval for this proposal from a majority of members responding within stipulate time limit given, this shall constitute a resolution as effective as one passed at a meeting duly convened and held.
The Executive committee may act notwithstanding any vacancy in its body provided that if the number of members falls below the necessary quorum, it shall not act except for co-option.
The Executive committee shall have the power to terminate the appointment of its member(s) and or any committee(s) or the Secretary appointed by it, if in the opinion of its three fourths majority of the members present, for continuation of such appointment is not in the interest of the IAP Branch.
All the property movable or immovable, belonging to the IAP Branch shall be vested in the Executive committee.
All money received by or on behalf of the IAP Branch shall be deposited forthwith in a schedule bank or scheduled banks selected by the Executive committee and shall not be withdrawn from bank or banks except under the authority of and in the manner prescribed by the Executive committee.
Any money not immediately required for the purpose of IAP Branch may be invested by the Executive committee in such manner as it may deem fit and according to the regulations of Public Trust Act.
Without prejudice to the generality of the foregoing powers the Executive committee shall have powers:
To acquire by purchase, lease, gift or otherwise, with or without conditions, any property movable or immovable and whether subject to any special trust or not, for any one or more of the objects of the IAP Branch.
To borrow or raise money in such manner or on such terms as the IAP Branch may think fit and according to the regulations of Public Trust.
To act as trustees and to undertake or execute any trust or agency which may directly or indirectly be conducive to any of the objects of the IAP Branch.
In all important matters pertaining to the working of the IAP Branch and the organization of conferences, seminars etc. the Secretary shall consult the President before taking a decision except in case of emergency.
The Secretary shall keep the President informed about all important matters relating to the IAP Branch and shall send a copy relating to important IAP Branch correspondence to the President for his perusal and comments.
Subject to the control and regulations, if any, of the Executive committee, the Secretary, shall be responsible for carrying out the directions and decisions of the Executive committee and in particular he shall:
Convene meetings of the IAP Branch and the Executive committee whenever necessary or called upon to do so,
Have administrative control over all the affairs of the IAP Branch,
Have charge of correspondence in relation to the IAP Branch,
Keep accurate minutes of all the meetings of IAP Branch, Executive Committee, and committee thereof.
Prepare Annual Report of the IAP Branch,
Have charge of the furniture, library, and all documents and assets of the IAP Branch.
Collect all dues of the IAP Branch and deposit all amounts of the IAP Branch,
Pass all bills for payment on behalf of the IAP Branch,
Have powers to incur expenses for any of the purposes of the IAP Branch upto a limit of Rs. 5000/- at a time, subject to ratification by the Executive Committee.
Be an ex-officio member of all committees.
Perform all such other duties as are incidental to the office.
THE POWERS AND FUNCTIONS OF THE TREASURER:
Shall be responsible for keeping up-to-date accounts of the IAP Branch with all the account books posted up-to-date.
Shall dispose off the bills for payment as sanctioned by the Secretary and only on his written instruction.
Shall have the right to point out any error or discrepancy in the order of payment of the Secretary and refer the order back to him with his remarks. In the event of disagreement still persisting between the Secretary and the Treasurer, the matter shall be referred to the President for final decision.
Shall, in consultation with the Secretary, prepare a budget of the estimated receipts and expenditure of the IAP Branch for each year and present the same for approval of the Executive committee.
Shall get the accounts of the IAP Branch audited by the auditors.
Shall prepare an annual Statement of Accounts and Balance Sheet showing the financial position of the IAP Branch, get is audited by the auditors appointed at the Annual General Meeting of the IAP Branch and submit it for adoption by the Executive committee and shall be jointly responsible with the Secretary for all financial affairs of the IAP Branch.
In case of vacancy of post Secretary other than by efflux of time, he will take over as the Secretary.
The President may when he thinks fit, or on a resolution of the Executive committee or on receipt of a requisition of not less than 10% or 25 Ordinary and / or Life members, which ever is lower, stating the object of the meeting addressed to the Secretary, call a requisition special General Body meeting of the members of the IAP Branch. Three weeks notice shall be given to the members of such meeting and notice should specifically mention the objects for which the meeting has been requisitioned. In the case of requisition, the meeting shall be held within 45 days of receipt of the requisition. Only the points raised in the requisition shall be discussed at such meetings. The power to decide the date and venue shall be with the President and the Secretary.
An Annual General Meeting of the IAP Branch shall be held not later than December 31st of every year.
At the Annual General Meeting, the following business shall be transacted:
Confirmation of the minutes of the last Annual General Body Meeting.
Consideration and adoption of the Annual Report of the IAP Branch.
Consideration and adoption of the audited Statement of Accounts.
Appointment of auditors and fixing their remuneration.
Appointment of honorary legal advisor.
Any other business notice of which has been circulated with the agenda.
Any other business of which 30 days notice has been given to the Secretary in writing.
Any other business with permission of the Chair.
No business shall be transacted at any Annual General Meeting unless a quorum is present at the commencement of the meeting.
10% or 10 Ordinary and / or Life members, whichever is higher, present shall form a quorum for the Annual General Meeting. If within half an hour of the time fixed for the meeting, a quorum is not present, the meeting shall stand adjourned to a later time on the same day at the same place. A quorum shall not be needed for an adjourned meeting.
At all requisitioned meetings, 10% or 25 Ordinary and / or Life members, whichever is lower, shall form a quorum. If there be no quorum within half an hour of time fixed for the meeting, the meeting shall be dissolved.
A question may be submitted to a meeting of the members present and voting may occur. In case of a tie, the Chairman of the meeting shall have a casting vote in addition to his own.
Subject to any law for the time being in force and subject to the powers vested in the Executive committee, the Executive committee shall give effect to the resolutions passed at the Annual General Meeting, General Meeting or requisitioned meeting.
All statutory notice required to be sent to the members under these rules shall be sent by post under certificate of posting to the last known addresses recorded in the register of members. A notice sent by post shall be deemed to have been served at the time when the letter containing the same would be delivered in the ordinary course of post.
All notices, communications, memoranda and other papers shall be signed or authenticated by the Secretary and when so signed or authorized shall be conclusive.
The Executive committee shall provide common seal for the purpose of the IAP Branch and shall provide for the safe custody of the seal and it shall not be used except by the authority of the Executive committee and in the presence of the President and the Executive committee.
Every deed or other document to which the seal of the IAP Branch is required to be affixed shall be by the Secretary in the presence of the President and in token of its having been so affixed, shall be signed by the President and by the Secretary.
Every deed or other document so sealed with the common seal of the IAP Branch and signed by the President and by the Secretary shall be deemed to be duly executed.
The IAP Branch must ensure that the members of the Society represent on state / district level, governmental / semi-governmental / non-governmental agencies / organizations / voluntary health agencies and on such other forums and make known IAP Branch / Central IAP’s policies and views on child health and family welfare.
The IAP Branch must organize frequent clinical meetings, conferences, workshops, seminars, symposia, CME programs, refresher courses, lecture series, exhibitions, pediatric quiz program, update, community survey program, parent - teachers – medical professionals program and other programs on various aspects of child health, socio – economic conditions or any such program which are relevant under particular situation in the ordinary course. However, the Executive Board of Central IAP may regulate program if it deems necessary.
The IAP Branch shall explore possibilities to publish and may publish health educational materials, books and periodicals.
The IAP Branch shall be required to complete a list of sub-centres, PHCs, upgraded PHCs, District Hospitals, private & public health centers and major private hospitals and nursing homes and update the same as and when necessary.
The IAP Branch shall take up issues relating to inadequate staff, improper medical care, non – availability of essential drugs, irrational use of sub-standard and useless drugs with the appropriate authority.
The IAP Branch shall be required to maintain records of all their activities in a form suggested by the Central IAP and furnish the same to the Central IAP along with Annual Report, and as and when called for.
There will be meeting between office bearers of Central IAP with Chairmen and Secretaries of various IAP Branches at the Annual Convention.
The IAP Branch may raise funds by way of subscription, advertisements, registration fee for program and by any such means permissible under ethical code, decision of the Executive Committee and the law of country, for their activities.
The IAP Branch will be required to submit an audited Statement of Accounts to the Central IAP within 7 months from the date of closing of their financial year.
The IAP Branch will be required to club their accounts of all programs held during the financial year.
Official language of this branch will be English & Marathi
For matters not provided for in these rules and regulations, the IAP Branch shall be free to govern itself in such manner as it thinks fit and for that purpose to make rules and regulations from time to time not inconsistent with the rules and regulations of the Central IAP and such rules and regulations shall be subject to ratification by the Executive Board of the Central IAP. In case of dispute and in absence of any provision in the rules and regulations of the IAP Branch for good governance, the rules regulations of the Central IAP and / or the decision of the Executive Board of the Central IAP shall be final and binding the IAP Branch and their members in such matters
The rules shall not be altered, amended or added to except by a resolution duly notified and passed at a Special General Body meeting of the IAP Branch (at which no other business shall be discussed) by a three fourths majority of the members present and ratified one month later by another Special General Body Meeting / Annual General Meeting.